Management of private post offices in residential buildings

Many residential high-rise buildings – particularly in the premium segment – have their own mailroom. This is fully organised and managed as part of our concierge service.
A single building can house up to 2,000 residents. This results in an enormous volume of parcels – often more than 200 deliveries per day from a wide range of courier services. Collaboration with delivery drivers is not always seamless.

Our responsibilities and challenges

• Recording all parcels: Despite delivery confirmations already provided by DHL, Amazon & others, all consignments must be registered internally via a dedicated parcel app. Depending on the level of activity at reception, this can be a genuine challenge.
• Efficient storage organisation: A well-designed storage system allows quick access when a resident wishes to collect their parcel.
• Returns management: Returns are prepared promptly in order to make optimal use of storage space.
• Communication regarding bulky items: For particularly large or heavy deliveries, close coordination with residents is essential to ensure swift collection.
• Documentation and handover: All special cases, uncertainties or specific requests are recorded in the daily report and carefully handed over to the next shift – ensuring no information is lost.

Our standards

Speed, structure and service quality are our top priorities. Our goal: to provide residents with a first-class customer experience – despite high parcel volumes and complex processes.

Are you also facing the challenge of professionally operating an internal mailroom?
We bring experience, organisational expertise and the right solutions. Contact us – we will be happy to support you!

Request a no-obligation consultation now!

If you are interested in the management of exclusive residential complexes and are looking for a reliable, professional concierge service, we recommend our blog article on “Luxury Living”. There you will learn how we meet the highest expectations and which services make the difference.